What are access licenses (CAL) and what are they needed for?

Access licenses, also known as Client Access Licenses (CAL), are required to access certain server services. These licenses are especially important for companies using Microsoft server products, as they ensure that all users or devices accessing the server are properly licensed. CALs are generally divided into two main types: user CALs, assigned to a specific user, and device CALs, assigned to a specific device.

What types of CALs are there?

There are two main types of access licenses: user CALs and device CALs. User CALs are ideal for organizations where employees access the server from different devices, while device CALs are better suited when multiple users share a single device. The choice between these two license types depends on the specific usage and requirements of your company.

How many CALs do I need for my company?

The number of CALs needed depends on the number of users or devices that want to access the server. It is important to take an accurate inventory of your users and devices to ensure you have enough licenses. An incorrect assessment can lead to legal problems, so it is advisable to regularly review and adjust the licensing requirements.

How are CALs acquired?

Access licenses can be purchased through authorized Microsoft resellers or directly from Microsoft. There are various licensing programs tailored to the needs of companies of different sizes. It is advisable to learn about the different options and, if necessary, consult a professional to find the best solution for your company.

• User CALs for individual user access
• Device CALs for multiple users on one device
• Flexible licensing options for different company sizes

How can I manage CALs?

Access license management is usually done through the Microsoft License Management Tool or similar software solutions. These tools help you keep track of your licenses, monitor usage, and ensure that you are always compliant. Regular review and updating of your license inventory is important to avoid legal issues and ensure your company's efficiency.

What happens if I don't have enough CALs?

If you do not have enough access licenses, this can lead to legal consequences, including fines or other legal actions. Additionally, there may be restrictions on the use of server services, which can affect your company's productivity. Therefore, it is crucial to closely monitor the licensing requirements and ensure that you always have enough CALs available.